Traveling Abroad

Traveling Abroad: Registering with the Safety Abroad Office

*** Note: all graduate students who are travelling abroad while registered in an EAS program in order to conduct research or pursue their studies in any way must register with the Safety Abroad Office (SAO) one month prior to travel. Such travel is considered “Department Travel.” Instructions on how to register with the SAO office are below.

The Safety Abroad Office (SAO) is a service available to UofT students who travel abroad for a University activity. We partner with students, staff and faculty to minimize risk by:

• Providing Safety Abroad Workshops
• Monitoring security situations
• Assisting students with emergencies abroad
• Offering 24/hr Emergency line

If you are going abroad on a “UofT activity”, in other words if you are getting credit, funding or sanctioning from the University, than you will have to register with the Safety Abroad Office before you travel.

All students must complete the following items at least one month before travel:
1. Safety Abroad Workshop
2. Safety Abroad Database
3. Waivers
4. Obtain Supplementary Health Insurance

New Safety Abroad Steps before Travel:
There are now two different pathways for students to take to register, depending on the nature of your travel and how it is being processed by the University. The two pathways are, Program Travel Registration and Department Travel Registration.
A trip is considered,
Program Travel if: 1) Someone from UofT is choosing participants and/or helping organize part of the your travel; 2) if you are taking a trip as a group or field trip (ex. Exchange, internships or practicums)
Department Travel if: You are taking a trip that is organized by yourself and at a time that independent from conventional semester dates (ex. Conference or independent research)

Program Travel Registration – Your program will notify you when you should:
1. Sign in to the Safety Abroad Database and input Emergency Contact, Passport and Travel Health insurance information
2. Attend a Safety Abroad Workshop (valid for 1.5 years)
3. Sign & submit waivers to your program
4. Get Supplementary Health Insurance

Department Travel Registration – To kick-start your registration process you should:
1. Fill in Online Registration Request form
a. The SAO will register you and send you a confirmation email, you can then sign on to the Safety Abroad Database and fill in your profile completing Emergency Contact, Passport and Travel Health insurance information
2. Attend Safety Abroad Workshop (valid for 1.5 years)
3. Sign and submit waivers to the Safety Abroad Office
4. Get Supplementary Health Insurance